About calculations in employee records

When setting up a new employee record, Sage 100 Contractor inserts the package of default payroll calculations, including the calculation rates and maximums, on the Calculations tab. Each employee record has its own set of payroll calculation rates, maximums, and totals. You can edit the calculation rates and maximums in one employee record without affecting others. When you compute payroll, Sage 100 Contractor reads the calculation rates and maximums from the Calculations tab.

Before editing the individual calculation rates and maximums, familiarize yourself with how payroll calculations are set up. Most calculations that refer to tax tables do not allow editing. Sage 100 Contractor determines the tax table number, but does not display the data in the Calculations tab.

You can manage the marital status settings, allowances, and withholding amounts for federal and state tax calculations. For example, Steve works in Kansas and Nebraska. In Kansas, Steve claims married-joint status, but in Nebraska, he claims married-separate status. In the Marital column, you can enter the appropriate marital status for the Kansas and Nebraska income tax calculations.

You can also control whether a payroll calculation is active or inactive. When you type No in the Active cell for a calculation, Sage 100 Contractor does not include that payroll calculation in the compute for timecards. For example, John was given a $500 payroll advance, and the Payroll Advances calculation in John’s employee record was set up to recover $100 per paycheck. But John has said that the next few weeks are difficult and that he would like to suspend the repayment for a little while. In John’s employee record, type No in the Active cell of the Payroll Advance calculation. When you are ready to resume recovering the advance, type Yes in the Active cell of the Payroll Advance calculation.

Contractors who work on prevailing-wage jobs are required to match the difference between prevailing wages and benefits, and actual wages and benefits paid to each employee. For each employee who works the prevailing-wage job, you can enter the credit in the Offset column. When you compute payroll, Sage 100 Contractor applies the credit. To manage payroll for prevailing-wage jobs, set up paygroups.